Welcome to the Avid MediaCentral | Cloud UX Help > Using the Collaborate App > Using the Notes Editor > Editing a Collaborate Note
Editing a Collaborate Note
The tools ribbon at the top of the Notes Editor provides you with an array of text editing options. If you hover your cursor over any of the buttons, a tool-tip appears that displays the name of the button. The following table provides more information on each of these options.
 
Icon
Name
Description
Bold
Applies the bolded weight to the selected text.
Alternatively, you can use the Ctrl+B button on your keyboard to perform the action.
Italic
Applies the italic angle to the selected text.
Alternatively, you can use the Ctrl+I button on your keyboard to perform the action.
Underline
Applies a black underline to the selected text.
Alternatively, you can use the Ctrl+U button on your keyboard to perform the action.
Strikethrough
Applies a strikethrough effect to the selected text.
For example: strikethrough
Text Highlight Color
This option allows you apply highlighting to your selected text. When you click the chevron to the right of the button, a menu of potential colors appears.
The line under the icon in the tools ribbon shows the last selected color. The system saves the last state of this setting on the local workstation on an individual user basis.
 
If you want to clear your highlighting, you can select your text and then click the No Highlight option to the far left of the color palette.
Font Color
The Notes Editor enters all text in black by default. However, you can click chevron to the right of the button to select an alternate color from the menu.
The line under the icon in the tools ribbon shows the last selected color. The system saves the last state of this setting on the local workstation on an individual user basis.
Clear All Formatting
Use your mouse to select an area of text and then click this button to clear any formatting that you might have applied to the selected text — such as bold, highlighting, or other.
Alternatively, you can click the button with no text selected. In this case the app removes all formatting for the line on which your cursor is parked.
Bullet List
Adds an indented bullet list to the note.
You can add an initial bullet by clicking this button, or you can select one or more consecutive lines of text to convert those lines into bullet points.
You can further indent the bullets by clicking the Add Indent button, but you cannot remove the initial indent.
Numbered List
Adds an indented numbered list to the note.
You can add an initial numbered item by clicking this button, or you can select one or more consecutive lines of text to convert those lines into a numbered list.
If you park your cursor at the beginning of the line, you can press the Add Indent button or the Tab key to indent the numbered line and create a sublist.
Lists always follow the same order: indent one is a number, indent two is a letter, and indent three is a Roman numeral. If you create a fourth indent, the order repeats itself. You cannot change the indent order or numbering scheme. For example the first indent can not start with a roman numeral.
Add or Remove Indent
These buttons shift your text to the left or the right by a set of predefined indents. You can use indents in two ways: click the indent button while your cursor is p
• Highlight one or more lines of text to shift the selected text.
• Place your cursor at a point in the note and click one of the indent buttons. This action indents all text at the cursor’s current location.
You can indent text to the right a maximum of eight times.
Alternatively, you can use the Tab or Backspace buttons on your keyboard to add or remove an indent before the text.
Cut
Use your mouse to highlight text in the Notes Editor and click the Cut button to remove the text from your note. The cut text is stored temporarily in your local workstation’s clipboard.
Alternatively, you can use the Ctrl+X button on your keyboard to perform the action.
Copy
Use your mouse to highlight text in the Notes Editor and click the Copy button to add the text to your workstation’s clipboard.
Alternatively, you can use the Ctrl+C button on your keyboard to copy the text.
Paste as Plain Text
Click this button to paste the contents of your workstation’s clipboard into the editor. This button pastes the data as plain text. If your copied data includes any rich text formatting or images, this data is stripped from the text when you paste.
*The first time that you use this feature, your browser might require you to verify MediaCentral Cloud UX’s access your workstation’s clipboard.
Alternatively, you can use the Ctrl+V button on your keyboard to copy the contents of the clipboard into the Notes Editor while retaining supported text formatting. Images are not supported.
Undo
Allows you to revert the last change that you made to the note. If you are working collaboratively on the same note with other users, the undo function reverts only the changes that you have made and not those of other users.
The editor supports multiple levels of undo. If you close the note and reopen it, the undo history is reset.
Redo
If you press the Undo button, this button allows you to re-enable the change that you just “undid”. If you are working collaboratively on the same note with other users, the redo function applies to your changes only.
The editor supports multiple levels of redo. If you close the note and reopen it, the redo history is reset.
Print
Opens the browser’s print controls, allowing you to send the note to a local printer, or other print destination (such as a PDF).
Spell Check
This feature actively checks your spelling as you type. When the app identifies a spelling error, it displays a red underline below the word. The spell check can verify the spelling of the note’s title and the note body. However, the red underlines appear only after you click in the title or body fields — simply opening the note will not mark the misspellings, even if the button is active.
The system saves the last state (on / off) of this setting on the local workstation on an individual user basis.
The spell checker leverages the built-in functionality of the Google Chrome browser. As such, you can access Chrome’s settings (Advanced > Languages) to adjust the language options, add custom words to the dictionary, and more.
Ninja Mode
Enables Ninja Mode. For more information, see Using Ninja Mode!.
User Avatar
When working collaboratively with one or more users, each user’s avatar appears to the right of the Ninja Mode button. If a large number of users are accessing the note, you might see an overflow icon that represents the number of additional users that are in the note. You can click the overflow icon to display a menu that provides more details on each of these users.
You can hover your cursor over each avatar to display the user’s details (name and role) and their current position in the body of the note. If the other user has only opened the note and has not clicked inside the body, their cursor position will not be shown. The cursor position might also not be displayed if the note includes a large amount of text, and the user is editing material that is off-screen.
Close
Click this button to close the note.
Overflow Menu
If you shrink the size of your browser window or the Collaborate app, this button appears to the far right of the row of buttons. You can click the Overflow button to reveal a list of all functions that might be hidden by the decreased size of the window.
When you want to add stylized text, you can either highlight text and apply a style, or you can click one or more style buttons to begin adding text using those styles. For example, you can click the Bold and Italic buttons and then begin to type. All text that you enter from this point forward in this note is entered with those styles applied, until you deselect the function, move to a different position in the note, or close the note.
When you park your cursor on text that includes one or more styles (such a bolded or italicized text), the associated icons appear blue in the note’s tools ribbon. The example illustration at the beginning of this section shows the cursor parked at the end of the word you. As a result, the Bold and Underline buttons appear active.
Collaborative Editing
As you make changes to the note, the same changes are displayed simultaneously to any other user that has the note open. Each user’s avatar appears in the top-right corner of the note and a similarly colored cursor appears in the body of the note. The cursor identifies the other user’s position in the note. As shown in the following illustration, you can hover your mouse over the cursor to see the user’s name.
*The Notes Editor allows up to nine different colors for avatars and cursors. If more than nine people have accessed the same note at the same time, some indicators will have identical colors.
The only exception to the collaborative editing process involves the title field. This field only updates after you click away from it. If two or more users are updating the title at the same time, the Notes Editor respects the changes of the last person to edit the field. After that user clicks away from the title, the updated name is displayed for all users.
To edit an existing note:
1. Locate the note in your topic or assignment and do one of the following to open it:
*Double-click the note.
*Click inside the container, use the arrows on the keyboard to select the note, and press Enter or Return.
*If another user deletes a note and you have not refreshed your display to see this change, the Notes Editor displays a message to inform you that “The note you tried to open could not be loaded.”
2. (if applicable) Do one of the following to change the title (name) of the note:
*Click twice on the name of note in the Media container, adding a short pause between clicks. After the text field is highlighted, you can enter a new title for the note.
*Open the note and enter a new name in the title field.
The note’s title field and the name of the note as displayed in the Media container are the same value.
3. Make the necessary edits to the note.
4. Click the Close button to exit the note and save your changes.